Fourth Estate Media ERP

The Circulation Management Module is an effective solution for the newspaper industry which manages every aspect of the business from setting circulation registers to issuing print orders.

This software is capable of dealing with multiple publications circulation with multiple dispatch schedules which can be daily, weekly, monthly etc.  The circulation module stores the details of the agent’s circulation and receivable data and is integrated with the other modules. The subscriber details are also handled in the circulation module which takes care of the different types or levels of subscriptions.

The Circulation Module comes with the master setting options and the most important setting part is to input the details of the agents and the subscriber. The agent data includes the contact details of the agents, quantity requested by the agents of each editions of each publication with the details like dropping points, the routes, location and the interlinked District, Parliament, Assembly, Area, Panchayath etc. The details also includes the deposit amounts, commission amounts with all transaction details triggered from the accounting module. The Subscriber details inputted into the system includes contact details, delivery location details, Filed Organizers, Filed Executive details, Subscription scheme details with subscription starting date and quantity subscribed, Rate of subscription based on scheme or based on subscriber group if applicable. It also provides facility to do payment for subscription with integration possibilities with the accounts module. The subscription management also allows users to hold or freeze the subscription of a subscriber for a particular period thus extending the subscription period taking into consideration the hold period. Other than normal subscription system will need to include some other type of subscription type based on the customer category like educational institutions, banks etc. The free copies that are being circulated to various organizations like public libraries, government organizations and other organizations are updated in the system and could be categorized into various types. The agent master is being mapped based on the location of the delivery and labels will be printed taking into consideration these mappings.

Once the system is fed with all the master details the system auto generates daily estimation of the print copies to be printed on a daily basis, taking into consideration the inputs from the agents data, subscription data, free copies, file copies etc. The system also provides facility to alter the quantities by inputting the add or less copies. All alterations are being subject to approval and are available in a log file. Once the approval is received the Print Orders are realized and is moved to the production module from where the printing of newspapers in initiated based on these details.

The Print Orders does have a summarized and detailed version. The summarized version is given for printing department and has the details like date, publication and the edition total quantity. The detailed Print Order have the details like agent wise quantity, free copies, subscription quantities etc. Based on this system will generate daily transaction and daily invoices for agents which could be combined to generate a monthly invoice. The subscriber deposit amount is also subjected to set off during this process. The system also provides the facility to input minimum and maximum quantity of stacking for each publication and the stacking and label prints are generated based on the route and agents. The label print generated will include Agent details, publication, contact details, drop location, agent location, and quantity in stack/bundle.

Circulation management also include returns management, the returned publications from agents will entered in system and the amount payable by agent will automatically updated by the returned publication details.

Circulation module linked with accounts module will generate monthly invoice based on the transaction and these details will be available in accounts module for payments. The monthly invoice being generated will have the details of the commission and the net payable amount.

-One Solution for all your people

Add – HRM is a human resources management system (HRMS) which serves as the core system of record for employee management, payroll management, attendance management, productivity management, leave applying &tracking and many other details. The combination of these modules into one application assures the perfect platform for re-engineering and aligning your HR processes along with the organizational goals.

• Employee Database

Employee Database helps you in quickly browsing critical employee information and in easily locating employees. You can see the data for past and current employees with filters on various categories and employment status. You can also keep a record of a variety of details including bio-data, photo, organizational details, qualifications, family, passports, and much more.

• Time & Attendance Management

The time & attendance management module fetches data from a biometric system (push data facility) or any attendance inputting devices and is synced with the system real time. Unauthorized absence costs you money, prevents the effective administration of leave policies and lowers employee morale. Bulk data upload facility is also available in the system via excel uploads

• Leave Management

Employee login is available in the system with limited access levels which allows applying for leaves & viewing pending requests. The leave requests are notified to the immediate supervisor who accepts or denies the request. Escalation points are well defined in the hierarchy, whereby leave request could always be pushed up the ladder in a single click.  It also eliminates busy work involved in leave administration and employee follow ups, saving time and transaction costs

• Overtime Register

The overtime register enables the administrator to configure multiple shifts for different employee groups with break timings. The overtimes of each employee is pooled out from the attendance fetched from the biometric system & shift configurations and these details are pooled into the overtime slab calculator for salary calculations

• Payroll Management

Add HRM salary software covers all aspects of payroll management leading to less work and greater peace of mind. You can now ensure 100% accuracy, huge time savings and highly satisfied employees. The payroll management enables you to dynamically create earnings and deductions logic group wise. The group wise logic applies to the corresponding employees and employee wise salary edit option could also be done. The payroll management system also pools out salary credit instructions to the bank which makes the whole salary processing process an easy task.

The finance acts as the heart of any organization. An effective management of this module is essential for the smooth management of this organization. In the present scenario it is important for an entrepreneur or an organization head to have a knowledge about accounting module for prompt decision making.

The financial management module empowers you to obtain up to date accounting information online. The suite comes along with package that involves General Accounting, Management Accounting, & Fixed Assets Management with all statutory reports. The module is seamlessly integrated with the other modules which helps in tracking payables & receivables without cross entries. Even a person with very less accounting knowledge could operate this system.

• Ledger Reports

The ledger report provides a detailed insight on the ledger positions and a complete overview of the transactions made with that ledger reference is available. All the transaction narrated comes with a navigation option which leads to the corresponding entry.

• Management Accounting

All the reports required for a managerial decision making is available in the Financial Management System. This module is enriched which reports like trial balance, Profit & Loss Accounts, Balance Sheet, Cash Flow Statements, Ratio Analysis which helps to know the exact financial position of an organization.

• Informative Dashboard

The financial management module comes with an informative dashboard which provides critical data information in a single shot. Graphical representation is also provided to enable easy data analysis. The dashboard is also enriched with ratio analysis & ageing reports which are essential for better decision making.

• Approval Levels & Logs

The approval level within this particular system could be dynamically reset for ensuring proper operations. The approval flows as predefined within this particular logic. Proper notification is also prompted to the corresponding team member via email or other communication tools. A log is managed in the system on each activity of the user which helps in providing critical information on creates, modifications, approvals, rejections etc.

Newspaper production management software deals with the complete production in the form of printing of the News Prints & Magazine Prints in the printing press. The production module will be integrated with the module like Circulation Module, Inventory, Accounts and Purchase Modules.

Production management directly deals with the material requisition management for various stages of production, updating stock in each stages of production as Input stock, output stock, wastage stock, passing the transaction details to inventory for stock updating and accounts module.

Here the production companies can request for the printing materials/machineries to the concerned branches and branches can request for purchase of the printing materials/machineries to the HO based on the availability of the same. The Purchase procedure will take place in HO using purchase module. The material will be updated in the stock of the units/production company based on the GRN.

Production Company can request for material based on the production schedule. The unit will be able to transfer the materials to Production Company based on the stock request from the Production Company.

User is allowed to update the stock of printing materials consumed during the production as input quantities, output stock and wastage. This transaction details will be updated in the stock and accounts modules respectively. Based on this the system allows to generate the Material utilization reports during production.  The System will also allow to derive the production cost from various factors like purchase cost, operation cost, printing cost, labor cost and thereby allowing you to find the profit based on the revenue generated from sales of product and advertising income after deduction of cost of wastage

Item Master

The item master allows entering the materials into the Module. The items during the point of entry could be separated as the consumable, spare or any other category. The item master also allows inputting the MOL (Minimum Order Level) of each item.

Consumption Master

The consumption master allows preparing a consumption chart of the materials required for the production of a fixed number of newspaper quantity. The consumption pattern could be either fixed throughout the production process or could vary according to the Print Order (ie the Newspaper print count)

Production Planning

The production planner receives the information from the Print Orders and any modifications to the print copies could be managed in this phase. The modifications made in the print copies are noted in the log file for further clarifications.

Production

The production gets triggered automatically once the print order is approved. A unique production ID is being once the above trigger is prompted. This module provides the consumption rate of the materials used along with the wastages produced. There will also be a provision to enter the reason for wastage for further analysis.

Material Request

The material requisition process allows requesting for any item from the store in case of any shortage found in the stock levels. The request will be processed either by the store manager or by the purchase in charge.

Stock Register/ABC Reports

The stock register provides the stock position of each and every item in the inventory. The stock register will be following the FIFO methodology for the stock management.

Material Consumption Chart

This particular report allows for the detailed life of each consumable or any spare associated with a particular machine. This information could be used for further decision making like the choosing of any vendor or any make etc, on account of valuable consumption details.

Production Costing

System will also allow to derive the production cost from various factors like purchase cost, operation cost, printing cost, labor cost and thereby allow to find the profit based on the revenue generated from sales of product and advertising income after deduction of cost of wastage